28 Aug 08 Work smart, more time

Self management (Drawn by DSvT)

Do you all remember that I’d attended a work smart training at the beginning of August? Click here if you had forgotten.

I’d learned a lot of things in that training session. Basically the trainer informs us few times about management, He said that we can’t manage time, and there isn’t such thing called time management. Everyone of us have the same amount of time in a week, 168 hours. Even if we manage it well, it wouldn’t give us more time than others. Think about it, sound right, isn’t it?

Actually is the same thing we practice all this while, we managed our job well, we save some time at some work, and that gained us some pocket time for the other work within the same initial time frame.

Eg. You always use 2 hours to complete Task A. Now after you re-arrange all your job, you actually need around 1.5hours to finish the Task A. you got 0.5hour extra for you to move on to other work.

You will ask how come the time can be shorten? That’s the magic of work smart. All you need is arrange all your works and put them into the Quarant A~D in the diagram above shown. Let me explain about each Quarant here:~

Quarant A:
Important, urgent - Thing which we need to do at once, no time for delays.

Quarant B:
Important, not urgent - It is important for us to do, but we need not to start it at once, we can plan for it, schedule it.

Quarant C:
Not important, urgent - Issues which come in suddenly which need you immediate attention. Even though it is not important, but you have to do it first. Eg. accept a phone call, urgent meeting for some issue.

Quarant D:
Not important, not urgent - you shall not do all the thing inside this quarant. Things which falls in this quarter are those entertainment activities, our own hobbies and etc.

Most of the people now a day concentrate on the activity at quarant D. Ask yourself, is that true? Surfing net while working, writing blog during working hour, chit-chat with friend at MSN and gossip with other colleagues are those activities falls in quarant D. Oops, I think I also doing the same as you all. That’s the reason why most of us can’t finish our job on time. So, please do not tell anyone that you are busy and can’t finish the job at the end, cause while you’re doing your job, at the same time you’re wasting your time.

After the training session, basically I had improved my work load management, but still room for further improvement. For me, I don’t like any work which in Quarant A, but I will execute it at once. I love to have job in Quarant B, which is more close to my current job scope, New Model development, I do all kind of schedule for all the parts, we discuss it with each other, we monitor the schedule and make sure everything work as planned. Everything is important but I got time, cause I always start planning 3 month ahead. I dislike Quarant C issues too, always people call meeting at the late hour of work, urgent meeting which result to nothing cause meeting prior all investigation data/facts. All kind of urgent issue which need immediate support, end up to not urgent at all. Is just certain group of people consider it as urgent, because they do not see the big picture or the whole situation.

I bet everybody have a lots of Quarant D interest, Trainer do not ask us to stop enjoys our life. Everybody need it, unless you are robot. We born for living, living to experience all type of things in the world. Trainer do not ask us to become working robot, we just need to minimize all those non important stuff in our life and it make our life become more meaningful.

Above are consider as my own understanding and opinion. Please do not take it seriously. Thanks.

Tags: blogging, Lesson, life, sharing, success, successmaxx, work, work smart, world, writing

04 Aug 08 Work Smart

SuccessMaxx Consultancy Sdn. Bhd.

Last Saturday went for training at Bangi Equatorial Hotel. The training was arranged by my manager, Mr.Enrique. The training was conducted by a training consultant, Success Maxx Consultancy. It starts from 0900~1800, it is a whole day training session.

Detail of the training:
Subject:         Work Smart
Time:             0900~1800
Date:             02.Aug.2008
Trainer:         Peter Wyss

I reached Equatorial Hotel at 0830am, and training start at 0910, due to some people came late. (Malaysia’s culture) At first, I really do not know what we going to learn that day. “Work Smart” – Means working with smart ideas, or smart people’s work, not sure. But I can say that I understood the theory after the training session. (more…)

Tags: blogging, dream, news, sharing, smart, success, successmaxx, training, work, writing